D2 - Sample Documents

Box 1

Name and address of the CB’s office that issues the TC.

Box 2

2a – The certifier’s licensing code is assigned and provided by the standard setter. It consists of the short

form of standard and the CB’s name and a running number generated in chronological order of the CB’s approval

to the standard (GOTS-IMO-01, GOTS-SACL-02 etc.; OE-CUC-01, OE-IMO-02 etc.)

2b – The certificate’s reference number consists of two components:

• First component is the license (or contract) number of the seller (as detailed in box 3). This license number

should be the same used on the certificate of conformity (scope certificate) for the licensee (and in

GOTS system e.g. as ref.no. in the public data base).

• Second component is to be generated as a unique number by the CB identifying each individual TC.

Box 3

Name of seller of the certified product(s) and address.

Box 4

Name of inspection body responsible for the listed certified products and company at the listed address

(The inspection body may be different from the CB that issues the TC (e.g. another office of the CB or a

subcontracted body).

Box 5

Name of the last processor of certified product(s) and address. This information is not mandatory. It can be

left blank on request of the seller (e.g. if the seller does not want to disclose the name of its (sub-contracted)

processor).

Box 6

Country from which the certified products are shipped.

Box 7

Name of the buyer of the certified product(s) and address.

Box 8

Name of Consignee and Address where the certified products are shipped to (this may be a processor or a

warehouse)

Box 9

Country to which the certified products are shipped to (= country where the consignee of box 8 is located)

Box 10

Provide detailed information to clearly identify the certified products.

Minimum Information:

• Units and names of the product(s) as they appear on the invoice

• Label grade, if applicable (e.g. for GOTS: ‘organic (in conversion)’ or ‘made with organic (in conversion)’,

for OE: OE 100 or OE Blended)

• Fibre material composition of the product(s) (% of each fibre in the product by weight)

• Invoice number and date

• Transport document number and date

If space is not sufficient to get all information of the TC on one page, box 10 can be continued on page 2. In

this case a statement must be added in box 10 saying “Information is continued in box 17 on page 2 of this

TC”

Box 11

Weight of products plus packaging in kg

Box 12

Weight of products without packaging in kg

Box 13

Commercial Weight of products in kg – optional information

Fibres where moisture content may vary significantly (especially wool) are commonly traded in a commercial

weight that calculates the fibres weight in a defined conditioned status. Moisture gain or loss may

also be an issue for other fibres, especially if stored in unconditioned status with humidity variations (dry

season – rainy season) between purchase and sale. Referencing the commercial weight eliminates such

moisture gain or loss in weight calculation.

Box 14

The declaration as prescribed on the template is to be used.