C1 - Documenting the purchase and sale of CCS inputs and outputs

Records must be maintained to enable the organization and the certification body to track the Claimed

Material as it moves through and between the different processing operations. Records must be current,

complete, accurate, easily auditable and understood, and must be held for at least five years.

Transaction certificates (Appendix D2.3) must be used to capture the transfer of goods from one organization

to another. Transaction Certificates may only be issued by the certification body that has issued

the Scope Certificate for the organization.

The information that certifiers will look for and verify includes:

• the identity of the Claimed Materials or CCS inputs being supplied, the quantities, and the supplier of the inputs

• the identity of the CCS products being produced, the quantities, and the consignees or buyers of the outputs.

• the relationship between the amounts of CCS inputs and outputs Note that certifiers may also request to see records of al

l other products purchased or sold.

During the inspection process, CB’s must inspect a minimum number of TC’s that have been issued for

the certified organization. Further requirements are outlined in the CCS Implementation Manual.

The information must be supported with appropriate justification documents. These will include:

C1.1 Inputs:

C1.1a For Claimed Materials entering the supply chain from an outside source:

For materials entering the supply chain, there must be a document giving the name and address of the

supplier, the quantity and description of the goods, reference to claims being made about the material

along with any corresponding verification or certification.

C1.1b For products already certified to CCS:

A transaction certificate confirming that CCS inputs have been produced by a supplier that has been

certified to the CCS or an accepted equivalent standard. The organization shall check the supplier invoice

and supporting documents to confirm that the date, quantity, blend percentage and material description

all conform to the TC.

C1.1c CCS products received from an internal source:

For goods that are flowing from one production unit to another within the same organization there must

be corresponding documentation that references the initial Claimed Material, the quantity, blend percentage,

and description of the CCS products being received.

In each case, the receiving organization is required to inspect the documents accompanying the inputgoods to confirm that the description, quantity and source described in the document match the goods

themselves. The outcome of this inspection must be recorded, and if there are any doubts about the

validity of the incoming goods, the processing of the CCS product may not be started until conformity is

proven.