Access Controls
4.5.6
If access to the HVC is needed by more than 10 persons, then access is to be controlled electronically by card/fob. If access is required by 10 or less persons, then a heavy duty lock or padlock system supported by a controlled key issuing system. Keys can be signed out to individuals to cover a shift but must not be transferred without approval and recorded in the key log. All keys to be returned and accounted for when not in use.
Intrusion Detection
4.5.7
HVC doors/gates are alarmed to detect forced entry. Alarms can be generated by door contacts and/or use of CCTV motion detection to detect unauthorized access.
Procedures
4.5.8
Perimeter of cage/vault maintained in good condition and inspected monthly for integrity and damage.
4.5.9
LSP/Applicant to ensure that access is only granted to designated/authorized personnel.
Approved access list to HVC reviewed monthly and updated in real time when employee leaves employment or no longer requires access.
Processes are documented.
4.6 Keys Control Buyer Assets
Procedures
4.6.1
Where applicable, keys controlled in areas where Buyer’s assets are transiting or stored.
4.6.2
Written plan for control and issue of keys and access cards issued.
4.7 Trash Inspection from Warehouse
CCTV
4.7.1
Internal and/or external warehouse main trash collecting bins/ compacting areas are monitored by CCTV.
Procedures
4.7.2
Where utilized, trash bags are transparent.
4.8 Pre-Loading and Staging
Procedures
4.8.1
No pre-loading or parking of FTL/dedicated Buyer’s trucks externally of the warehouse facility during non -operational hours, unless mutually agreed between Buyer and LSP/Applicant.
Alternative security measures must be implemented (e.g. additional security devices on container).
Note: “Externally of the warehouse facility” are those areas separate, away from, the facility, but still inside the LSP’s/Applicants yard / perimeter fence.
4.9 Personal Containers and Exit Searches
Procedures
4.9.1
Written security procedures define how ‘personal containers’ are controlled inside the warehouse. Personal containers include lunch boxes, backpacks, coolers, purses, etc.
4.9.2
If allowed by local law, LSP/Applicant must develop and maintain a documented procedure for exit searches. Activation of the procedure is at the discretion of the LSP/Applicant and/or as per Buyer/LSP/Applicant agreement. At a minimum, the procedure must address the LSP's/Applicant’s right to search criteria should a need arise to introduce searches when they are normally not required (e.g. when workforce pilferage is suspected)
4.10 Control of Cargo-Handling Equipment
Procedures
4.10.1
Documented procedure requiring all forklift and other powered cargo-handling equipment being disabled during non-operational hours.
Note: This does not include hand-jacks / pallet-jacks.
4.11 Container or Trailer Integrity
Procedures
4.11.1
Seven-point physical inspection performed on all outbound dedicated Buyer’s containers or trailers: Front Wall, Left Side, Right Side, Floor, Ceiling/Roof, Inside/Outside Doors and Locking Mechanism, Outside/Undercarriage. Procedure documented.
Note: This applies to all types of trailers & containers under lock and/or seal (I.e. Not limited to ocean freight containers).