D2 - Sample Documents

Products

Optional is the listing of individual products and their specifications (such as individual product name, material

composition product number and label grade).

Facilities / sub-contractors

This list is mandatory if further facilities of the certified company and subcontractors are inspected / certified

under the SC. These units must be listed with name, address and detailed processing steps/activities carried

out under the SC.

Facilities and subcontractors should always be listed on a separate page as this information is generally

supposed to be treated as confidential. This order allows companies to forward / publish the SC without

the list of facilities / sub contractors.

Authorisation

No space should be left below the last operation or product entry and the final authorisation consisting

of date and place of issue, signature and name of the authorised person, stamp of the CB and logo of the standard.

Footer

The footer should contain the wording “Certificate of Compliance, page [no of page] / [total no of pages]”

D2.3 Transaction Certificate

D2.4 Transaction Certificate Policy Guidelines

Policy and Template for issuing Transaction Certificates (TCs)

Objective

This policy provides for mandatory instructions and notes to be followed by Certification Bodies (CBs) approved

to issue TCs in accordance with the Global Organic Textile Standard (GOTS) and/or any standard that

belongs to Textile Exchange (TE). Both standard setters (the International Working Group on GOTS (IWG) and

Textile Exchange) implement this policy in their procedures. Purpose of this policy and the corresponding

templates is to unify layout, format and text among the different certifiers and standards in order to enable

an easy and practical handing and verification for all users of TCs.

The policy is to be followed and the corresponding template to be used for any TC issued after 1st September 2012.

Original Document

Each CB should declare to the respective standard setter if their original document is a paper version or a

digital version or if both options are used. If the original is a digital version the following sentence should be

added at the bottom of the certificate: “This electronically issued document is the valid original version”. The

CB should further declare which (unique) security features are used for the original version of the TC (e.g.

letterhead and paper layout, watermark etc.). Digital versions should be prepared in secure pdf mode. The

CB should also provide the contact details (and features, if applicable) for immediately verifying authenticity

of the TCs. The standard setter makes this information available to the whole group of approved certifiers.

Template

The standard setters (IWG resp TE) provide for an individual TC template for each standard. Further a ‘neutral’

template will be provided so that CB’s can fill in combinations of standard (e.g.: OE and GRS).

In the following instructions and notes regarding the content of the TC and its boxes are provided.

1st page Title

The document is called ‘Transaction Certificate’. Synonyms (such as product certificate, export certificate or

certificate of inspection) are not used.

The standards according to which the TC is issued are to be named as following:

• Global Organic Textile Standard (GOTS)

• Organic Exchange 100 (OE 100)

• Organic Exchange Blended (OE Blended)

• Global Recycle Standard (GRS)

• Content Claim Standard (CCS)

A TC can be issued for more than one standard if all produ